Information and tools for suppliers

General and Specific Conditions

Purchasing conditions

Below you can find our purchasing conditions. Elia Group will buy some specific activities at Group level, whilst others will remain local. 

Which purchasing conditions apply for you as a supplier, is determined by contractual agreement. This page simply serves the aim of acquainting you with an overview of our purchasing conditions.

For any questions regarding our purchasing conditions, please get in touch with your usual contact within the Purchasing Department.

Principles

Which Purchasing Conditions apply for you as a Supplier, is determined by contractual agreement. Generally, different purchasing conditions apply according to the following criteria:

• Sourcing category
  The type of supplies, services or works delivered

• Value of the purchase
  If the contract/PO's value remains below €100K, Elia reserves its right to apply short version of General Purchasing Conditions (GPC) and Specific Purchasing Conditions (SPC).
• Date of your contract/PO

Depending on your contract/PO, the current or one of the older versions of terms & conditions applies. Please note that the terms and conditions that are applicable for the main contract are applicable for all call-offs linked to this contract.

Sourcing categories IT, Works, Electrical Equipment, and Services

For purchases from each of the sourcing categories, IT, Works, and Electrical Equipment (PO value ≥ €100k), we have developed tailored versions of the purchasing conditions. For smaller purchases (PO value < €100k) from these sourcing categories, we have developed a Short version of our purchasing conditions. 

Depending on the type of purchases ordered by the Services department, the buyer may choose whether purchasing conditions (and if so, which set) shall apply or a stand-alone contract is to be concluded.

Clauses in [square brackets] indicate provisions that expressly relate to installation services. Whether such services are part of the contract/PO in the individual case is determined by the respective contractual agreement.

* Unless indicated otherwise, this language version prevails in case of discrepancies between the language versions. For the Short version, the prevailing national language version is indicated on the PO/Contract. See clause 1 of the relevant GPC.

Sourcing categories Ancillary Services & Grid Losses, Strategic Reserves, External Parties (Contracting), External Parties Freelance (Contracting)

For Ancillary Services & Grid Losses, Strategic Reserves, External Parties (Freelance) (Contracting) the following purchasing conditions apply.

Strategic reserves	General purchasing terms and conditions - Strategic reserves v 06/06/2014	EN	NL	FR
Ancillary grid services	General purchasing terms and conditions - Ancillary grid services v 13/05/2013	EN	NL	FR
External parties (contracting)	General purchasing terms and conditions - External parties (contracting) v 16/07/2019	EN	NL	FR
External parties freelance (contracting)	General purchasing terms and conditions - External parties freelance (contracting) v 16/07/2019	EN	NL	FR

Previous Purchasing conditions

Purchasing conditions for IT, electrical equipment from July 2021 - February 2022

Clauses in [square brackets] indicate provisions that expressly relate to installation services. Whether such services are part of the contract/PO in the individual case is determined by the respective contractual agreement.

All other previous versions of the purchasing conditions can be found below:

General purchasing conditions v 01/09/2015	EN	NL	FR
General purchasing conditions v 01/10/2012	EN	NL	FR
General purchasing conditions v 01/06/2004	EN	NL	FR

Ariba Network

E-Sourcing (Ariba)

E-Sourcing is used by Elia as a facilitator in our sourcing process. More in particular, Elia will use an E-Sourcing platform to organize sourcing events such as Requests For Information or Requests For Proposal. The E-Sourcing tool gives vendors an opportunity to bid and compete fairly for Elia business.

Tools REFIN